Interview with Dr. Konstantinos Kostikas, head of oncoEHR in the ERT3 broadcast “Colorful Day” on Thursday 07 November 2023 regarding oncoEHR and the potential of the software for the benefit of oncology today. The interview was conducted on the occasion of oncoEHR being awarded at the Health Business Awards 2023.

We are delighted to have our software awarded in the digital health category at the Healthcare Business Awards 2023. oncoEHR has received the silver award and we believe this to be further proof of our commitment to leveraging technology for the benefit of oncology.

At oncoEHR, we prioritise personalised, user-friendly solutions that foster innovation. Our software is designed with the needs of healthcare professionals in mind, making it intuitive and effective. It consistently incorporates new functionalities based on rapid advances in Artificial Intelligence. Starting from Greece, where oncoEHR has made a very dynamic start, our goal is to expand its use throughout Europe.

The contributors of oncoEHR would like to thank all of you, the dedicated users of our software, for your trust and cooperation. Your support is the cornerstone of our reputation and a springboard for the continuous development and improvement of oncoEHR.

We are pleased to announce that comprehensive documentation and instructional videos for oncoEHR are now available!

Full Documentation: Our detailed documentation covers every aspect of oncoEHR, providing in-depth information to assist you in utilizing the software effectively. From initial setup to advanced features, you can rely on this resource as a comprehensive guide.
Video Tutorials: For those who prefer visual learning, our YouTube channel hosts a library of video tutorials. These tutorials offer step-by-step guidance, ensuring you have the necessary tools to navigate oncoEHR seamlessly.

Access the resources here:

Online Documentation: https://ehr.oncorecords.com/help/html/index.html

Youtube Channel: https://www.youtube.com/@oncorecords5867

Download the oncoEHR Documentation PDF: https://ehr.oncorecords.com/help/latex/Onco-EHROnlineHelp.pdf

We believe that access to these resources will enhance your experience with OncoEHR. Please do not hesitate to contact us should you have any questions or require further assistance.

Welcome, New Members!

We’re absolutely delighted to extend a warm welcome to all the new members who have recently joined the OncoEHR community. Your decision to explore our platform means a lot to us, and we’re excited to have you on board.

At OncoEHR, we understand that your time is valuable, and we want to make sure you get the most out of your experience with us. Whether you’re a healthcare professional, an oncology specialist, or simply someone passionate about the intersection of technology and healthcare, we’ve tailored our platform to offer you a wealth of valuable resources and opportunities.
So here’s a few things about oncoEHR:

What is oncoEHR?
oncoEHR is an Intelligent Oncology Management Software. It is an innovative, integrated software for the input and utilization of medical information of oncology patients and the management of their treatments. It is a basic tool for the daily work of a large percentage of Greek oncologists and pathologists, helping them to carry out their work with speed, accuracy and safety, i.e. the treatment of cancer, the care of oncological patients and the facilitation of their scientific work.

Fully Web-Based and Secure: Incorporating AI technologies and including extensive general-medical and oncological functionality, oncoEHR is a fully web-based, completely secure web application for use from HY, tablet or mobile, particularly friendly to the healthcare professional. Hosted on the Amazon AWS HIPPAA compliant infrastructure, oncoEHR operates as a 100% web based Cloud native platform.

User-Friendly Interface: The software prides itself on being user-friendly, which is crucial in a healthcare setting where ease of use can significantly impact efficiency and patient care. Healthcare professionals need intuitive tools that are easy to navigate.

Specialized in Oncology: oncoEHR is the only software of its kind in Greece, exclusively designed to meet the unique needs of oncologists. It incorporates the Therapeutic Protocols of the Greek Association of Oncologists and Pathologists (EOPE), lending essential support to Greek oncologists in their daily tasks. This includes tasks like cancer treatment, patient care, and facilitating their scientific research.

Innovative Oncology Integration: OncoEHR excels in deep integration of tools and knowledge specific to oncology, offering features like:

• Cancer classification and staging. OncoEHR allows automated cancer staging through specialized questionnaires for most cancer types. All relevant ontologies are supported (AJCC-TNM, ICD-10, ICD-O), where possible via corresponding APIs (e.g. AJCC API v2).
• Oncology-specific subsystems for standardized monitoring of tumor progress (CR, PR, SD, PD), adverse effects of anti-cancer therapies (CTCAE), molecular markers and biomarkers, etc.
• The innovative cancer treatment planning and management subsystem. Featuring a user-friendly, powerful editor, it can incorporate any treatment protocol, standardized (e.g. HESMO 8th edition, NCCN Guidelines) or proprietary.
• Integration of medical documents and imaging tests (DICOM)

Chemo/Immunotherapy Management: oncoEHR integrates a powerful and extremely user friendly Chemotherapy / Immunotherapy management subsystem (CIMS). CIMS follows an holistic approach in designing, scheduling, applying and monitoring chemotherapy / immunotherapy schemas on a patient through summary and analytic (daily) views and controls. The doctor can select a pre-existing schema, modify one or define one from scratch. Calculation of dosage is automated based on patient characteristics such as weight and body surface. Specific reports can be designed to monitor required medications on a patient / clinic basis for daily, weekly or monthly monitoring. Similar reports may be produced to assist in scheduling of patient treatment at clinic level

Protection of Patient’s Privacy: oncoEHR’s privacy in design feature assists doctors and health organizations adhere to the GDPR regulation. Features like encryption (for persisted and in-transit data), complete auditing of user activity, easy export of personal information in human-readable and machine-readable format are useful tools to ensure protection of patient privacy.

At OncoEHR, our commitment to addressing the specific requirements of oncology practices has led to the creation of an innovative application that enhances the quality of cancer care. Our aim is to promote a more targeted and effective approach, ultimately improving the care of cancer patients.

August 05, 2023
Dear users,

We are excited about the creation of oncoEHR ICMD (Intelligent Classification of Medical Documents), another innovative feature of oncoEHR that enables the automated insertion of medical documents into the patient’s record, leveraging the power of AI.

Through ICMD, any user can forward emails to oncoEHR containing files with medical information (e.g. pdfs with opinions, findings or medical examinations) and the system will only “understand” details such as the patient’s name, type and date of the document and automatically “upload” and enter it into the correct patient file.

The value of ICMD in facilitating and saving time for oncoEHR users becomes evident with the following comparison:

Importing documents without ICMD:

As the majority of patients’ medical documents now come to the oncology centre via email, typically sent by the patient/caregiver, the diagnostic centre or a third party physician, the following laborious manual process is required to import the attached documents into the medical record software:

1. Receiving and ‘opening’ the email
2. “downloading” the attachment(s) (e.g. pdf) locally to the user’s computer
3. “Open and read each file by the user in order to determine the type of document and to which patient it relates
4. Searching and selecting the patient’s file in the oncology file software
5. Selection of the correct ‘screen – subsystem’ on which the medical document will be inserted
6.  “Import” (upload) the file into the software. In fact, sometimes it is not easy here to find where the file is stored on the computer!
7. Entering relevant data into the program either by typing or by copy-paste, which however is not always easy or feasible.

It is easy to see that the above sequence of steps is both error-prone and, above all, very time-consuming in cases where it has to be repeated dozens of times a day.Importing documents with ICMD:
1. Forward the email to a special secure email address, different for each clinic
2. The system automatically processes, categorizes and extracts information from the document contained in the email
3. All automatically processed documents are aggregated and presented in a new dedicated oncoEHR screen to the user, who performs an optional check and gives the OK for automatic entry.

Through ICMD your patient data is kept complete, up-to-date and organized with just a few clicks. We invite you to try this new functionality and experience the difference it can make in your oncology practice!