OncoEHR ICMD – Intelligent Classification of Medical Documents
August 05, 2023
Dear users,
We are excited about the creation of oncoEHR ICMD (Intelligent Classification of Medical Documents), another innovative feature of oncoEHR that enables the automated insertion of medical documents into the patient’s record, leveraging the power of AI.
Through ICMD, any user can forward emails to oncoEHR containing files with medical information (e.g. pdfs with opinions, findings or medical examinations) and the system will only “understand” details such as the patient’s name, type and date of the document and automatically “upload” and enter it into the correct patient file.
The value of ICMD in facilitating and saving time for oncoEHR users becomes evident with the following comparison:
Importing documents without ICMD:
As the majority of patients’ medical documents now come to the oncology centre via email, typically sent by the patient/caregiver, the diagnostic centre or a third party physician, the following laborious manual process is required to import the attached documents into the medical record software:
- Receiving and ‘opening’ the email
- “downloading” the attachment(s) (e.g. pdf) locally to the user’s computer
- “Open and read each file by the user in order to determine the type of document and to which patient it relates
- Searching and selecting the patient’s file in the oncology file software
- Selection of the correct ‘screen – subsystem’ on which the medical document will be inserted
- “Import” (upload) the file into the software. In fact, sometimes it is not easy here to find where the file is stored on the computer!
- Entering relevant data into the program either by typing or by copy-paste, which however is not always easy or feasible.
It is easy to see that the above sequence of steps is both error-prone and, above all, very time-consuming in cases where it has to be repeated dozens of times a day.Importing documents with ICMD:
1. Forward the email to a special secure email address, different for each clinic
2. The system automatically processes, categorizes and extracts information from the document contained in the email
3. All automatically processed documents are aggregated and presented in a new dedicated oncoEHR screen to the user, who performs an optional check and gives the OK for automatic entry.
Through ICMD your patient data is kept complete, up-to-date and organized with just a few clicks. We invite you to try this new functionality and experience the difference it can make in your oncology practice!
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